CAREERS

JOIN OUR TEAM

At Callon Dietz, our talent is shaping the future of surveying. As a progressive geomatics firm we survey, map and provide land information services throughout Ontario. We're a growing and dynamic organization that thrives in creating opportunities for our employees.

We're looking for people to join the team who are as excited as we are about surveying the future.

RECEPTIONIST

Position: RECEPTIONIST

Locations: Carleton Place (Ottawa-area)

Job Summary

The Receptionist will be reporting to the Office Manager within the Carleton Place office as well as the London Office. They will be responsible for answering incoming calls, directing calls to appropriate staff, mail distribution and providing additional clerical support. The Receptionist is the first point of contact for the Carleton Place location, which requires a positive attitude and professional appearance.  This position will multitask a variety of front office activities.

 

Tasks and Responsibilities – The position includes, but not limited to:

 

  • Welcome onsite guests determine the nature of business and announce guests to appropriate personnel.

  • Answer incoming telephone calls, determining purpose of callers, and forwarding calls to appropriate personnel.

  • Taking and delivering messages or transferring calls to voicemail when appropriate personnel are unavailable.

  • Scheduling conference rooms

  • Take and transcribe dictation notes and meeting minutes as needed.

  • Assist administrative assistants with clerical duties to include, emails, copying/scanning, and organizing/maintaining files.

  • Ensure main voicemail reflects office closings, special events as well as posting office closed signs.

  • Answering questions about organization and provide callers with address, directions, and other information requested.

  • Receiving and forwarding incoming job opportunities

  • Support administrative and special projects requirements, as assigned. 

  • Support administrative task for the Health and Safety Program

  • Maintain and monitor office supply levels and place orders as required

  • Other duties as assigned

  • Maintain a high level of confidentiality in all interactions

 

Qualifications:

 

  • Secondary School Diploma required

  • Advanced knowledge of Microsoft Office, specifically Teams, Outlook, Word, and Excel

  • Knowledge of PDF Editing software

  • Professional verbal and written communication skills with excellent attention to detail in regard for accuracy and quality.

  • Strong interpersonal, organizational and time management skills, with the ability to prioritize work and adapt to changing workload demands.

  • Ability to successfully communicate with the public, other employees, and vendors.

Core Competencies:

 

  • Planning and Organizing

  • Communication

  • Problem Solving

  • Teamwork

 

Work Conditions:

 

  • Busy office conditions

  • Manual dexterity required to use desktop computer and printer/plotters

  • Interacts with public at large

  • Willingness to work at desk as well as throughout office to complete tasks

  • Ability to work with others and independently

  • 35-40 hours a week

Send the following information to resumes@callondietz.com to apply for this position:
  • Cover Letter
  • Completed Job Application Form
  • Resume

Put your project in motion today and call on Callon Dietz to set up an appointment with one of our responsive and knowledgeable staff.

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